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IT Budgeting and its Place in Updating a Network

Posted on February 16, 2018
Team planning budget at table

Updating your company’s network and infrastructure can be a massive undertaking, and companies scared off by potential costs oftentimes opt to continue dealing with the IT issues plaguing them. However, proper IT budgeting can help businesses get a sense of where they’re starting and put them on the track towards a better network.

What’s IT Budgeting & Who Should Utilize It?

IT budgeting is a planning process that involves the allocation of funds for technology-specific programs and initiatives. Some of these might be recurring expenses like software or outsourced IT support costs, while others might be one-time costs for a new project such as laptop upgrades for a specific department. Businesses of all sizes can benefit from technology budgeting as it provides a top down view of an infrastructure’s components, what it takes to support them, and when expected costs will arise.

Ideally, an IT budget should be a cost-based reflection of your technology strategy and IT roadmap. These two items typically detail how your technology is going to evolve alongside your company and support its business processes. However, for businesses operating with an outdated network, a roadmap and its accompanying IT budget may simply start by prioritizing upgrades and detailing the costs associated with them. When properly done, an IT budget is able to spread out costs to make technology expenses both predictable and affordable for a company.

What’s Included in Technology Budgeting?

An IT budget is comprised of a variety of categories, and these categories are slightly different from business to business. However, hardware, software, and staffing expenses are fairly common groupings seen in IT budgets across industries. An example of this breakdown can be seen below:

  1. Hardware Expenses
    • Servers
    • Routers
    • Employee Resources (e.g. laptops, tablets, etc.)
  2. Software Expenses
    • Anti-Virus Subscription (Recurring)
    • Email / Office 365 Subscription (Recurring)
    • Industry Specific License
  3. Staffing Expenses
    • Internal Staff Costs
    • External Staff Costs

Once the outline is complete, a company will have a better view of the costs currently in place, and can begin detailing what needs updated first. Upgrades are then priced out and scheduled in a predictable manner that the company can afford.

Can a Managed Services Provider Help?

Coming up with an effective IT strategy and corresponding technology budget takes time and expertise many businesses might not have. Updating a network requires a detailed and structured plan that fits with a company’s overall budget, which is why it is a good idea to consult with a managed services provider with experience in this area.

At Apogee IT Services, we pride ourselves on making overall technology costs predictable for our clients, and success in that area hinges on a well-detailed IT budget. Even for organizations with severely flawed and outdated networks, we’re able to devise a strategy to bring them up to speed, all in a cost controlled manner. Alongside 24/7 network monitoring and regular network maintenance, your IT will start to position itself as an asset to your business.

Feel that functional IT that helps your business grow is still out of reach? Contact us to speak with one of our representatives! We’ll be able to answer any questions or concerns that you might have and help your company move towards a healthier, stable network.

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