Is your organization prepared for a disaster? A solid backup strategy is one of the key elements of being prepared. Developing a solid backup plan requires an investment of time and money, but the cost is far less than the burdensome task of recreating data for which no backup exists. Lets get started and develop a backup strategy with these tips and best practices.The two broadly defined approaches to backup include:
- On-Premises Backup: In an on-premises setup, you can copy your data to a second hard drive, other media, or a shared drive, either manually or at specified intervals.
- Remote Backup: In remote backup, your computer automatically sends your data to a remote center at specified intervals. To perform a backup, you simply install the software on every computer containing data you want to back up, set up a backup schedule, and identify the files and folders to be copied. The software then takes care of backing up the data for you.
Best Practices for Backup
- Plan your backup strategy.
Develop a written backup plan that tells you:
- What's being backed up
- Where it's being backed up
- How often backups will occur
- Who's in charge of performing backups
- Who's in charge of monitoring the success of these backups
- Think beyond your office and its computers.
Of course you should back up the data on all of the desktops, laptops, and servers in your office.
But what about data stored on staff members' home computers? Or on mobile devices? Is your website backed up? What kind of data is your organization storing in the cloud? How is your email backed up?
Also consider data you currently store only in hard copy, as this kind of data is not easily reproducible. For example:
- Government forms, such as 501(c)(3) paperwork
- Financial information
- HR information
Those types of information should be stored in a waterproof safe or file cabinet as well as backed up electronically.
- Give highest priority to crucial data.
Each organization needs to decide how much work it is willing to risk losing and set its backup schedule accordingly. Database and accounting files are your most critical data assets. They should be backed up before and after any significant use. For most organizations, this means backing up
these files daily.
- Storing and protecting your backups.
For on-premises backup solutions, it is recommended to rotate a set of backups off-site once a week. Ideally, you should store your backups in a secure location, such as a safe deposit box.
Especially if your area is susceptible to natural disasters, think about going a step further. You need to make sure your local and remote backup solutions won't be hit by the same disaster that damages your office.
- Think about how you will access critical data and files.
Consider what data would be most essential to have at your fingertips in an unexpected scenario. If you lose Internet connectivity, online services will be unavailable. What information or files would be key as you wait to regain Internet connectivity (which will enable you to restore from an offsite backup)? Where will you store those files?
- Test your backups before you need them.
Make sure your backup software has full read-back verification. Design a recovery plan, and try restoring a few files to a different computer at a different location so you can test your plan before you actually need it.
Protecting business data is more important than ever before, which is why we offer data backup as
part of the Apogee managed services solution with state-of-the-art tools and processes.
As an Apogee client you’ll have peace of mind knowing that we follow a 3-2-1 backup philosophy:
- 3 forms of image-based backup
- 2 locations, both onsite and offsite
- 1 method to cloud
part of the Apogee solution. Our technologists also are proactive and check on any ‘no shows’ – when
backups can’t be confirmed – and remediate when necessary. Backup reporting is available at any time
and can be produced to meet compliance regulations.
The result? Our clients have peace of mind knowing that their data is safe.